Every tool your gym
needs — in one place.
Replace five separate apps with Nexus. Members, scheduling, check-in, contracts, payments, and communications — all synced in real time.
Every member, everything you need, in one place.
Nexus gives you a complete picture of each member — not just their name and email. Track class attendance, payment history, progress notes, emergency contacts, and custom fields all from a single profile.
- Rich profiles with photos, notes, custom fields, and tags
- Full attendance and payment history per member
- Add private staff notes without members seeing them
- Bulk actions — email, export, tag, or update multiple members at once
- Track member goals and personal progress logs
- Flag health notes or injuries so coaches are always informed
Build your timetable once. Let it run itself.
Set up your class schedule with recurring patterns and Nexus handles the rest. Members can book, cancel, and join waitlists — and you always know exactly who is coming to each session.
- Create recurring weekly or fortnightly class patterns in minutes
- Set per-class capacity limits — overbooking is impossible
- Waitlist automatically promotes the next member when a spot opens
- Members can book from the Nexus member app or a public booking link
- Bulk-create classes for the entire term with one action
- Class conflict detection prevents double-booking coaches or rooms
No paper. No spreadsheets. Just scan and go.
Every member gets a unique digital QR code. Staff scan it on any device to mark attendance in real time. Or set up a kiosk at the door so members scan themselves — no staff required.
- Unique QR code for every member — stored in the Nexus app
- Staff scanner works on any smartphone or tablet
- Kiosk mode: fixed device at the door, members self-scan
- Real-time check-in log — see who arrived and when
- Invalid or expired membership blocked at the door automatically
- Check-in data feeds directly into attendance reports
Signed, stored, and done — before their first session.
Send membership agreements, waivers, and codes of conduct for digital signature. Members sign on their phone before they ever set foot in your gym. Every signed document is stored against their profile.
- Send any document for e-signature in seconds
- Members sign on their phone — no printing, no scanning
- All signed PDFs stored against the member profile permanently
- Require contract sign-off before membership is activated
- Pro plan includes a full custom contract builder with merge fields
- Re-send prompts if a member hasn't signed within 24 hours
Recurring billing that runs without you touching it.
Connect your own Stripe account and let Nexus handle recurring membership billing, one-off charges, and failed payment retries. Money goes directly to you — Nexus never holds your funds.
- Recurring monthly or annual membership billing via Stripe
- Members add their card once — billing is fully automated
- Failed payment retries with automatic member notification
- Discount codes for promotions, referrals, or staff plans
- Issue refunds directly from the Nexus portal in one click
- Platform fee: 0.8% on paid plans, 0% on Elite & Enterprise
Know your numbers. Grow your gym.
See where your revenue is coming from, which classes are filling up, and which members are most likely to leave — before they do. Nexus analytics gives you the data to make decisions with confidence.
- Monthly recurring revenue (MRR) tracked automatically
- Class attendance heatmaps — see your most popular sessions at a glance
- Cohort analysis — track which signup months retain best
- Member churn risk score based on declining attendance
- Revenue breakdown by plan, period, and location
- Export any report to CSV for your accountant
Stay in touch without spending hours on emails.
Send announcement emails and push notifications to all your members — or a filtered segment. Automated sequences handle renewal reminders and win-back flows so you never have to think about them.
- Announcement broadcasts to all members or a filtered group
- Push notifications delivered to members' phones instantly
- Automated renewal reminder emails before a membership expires
- Win-back sequences for members who have gone inactive
- All emails sent from your club's name — not "no-reply@nexus"
- Unsubscribe compliance built in — RFC 8058 one-click unsubscribe
PT sessions, packages, and billing — all managed for you.
Coaches set their availability, members book directly into their schedule, and PT session packs are tracked automatically. No more spreadsheets or missed payments.
- Coaches set their weekly PT availability in Nexus
- Members book PT sessions from the member app
- Sell PT session packs (e.g. 10-session bundles) with automated tracking
- Coaches see their own daily schedule from the coach portal
- Session history tracked per member — coaches see previous notes
- PT revenue tracked separately from membership revenue
Reward consistency. Build loyalty.
Automatically award members badges when they hit milestones — 10 sessions, 1 year, 100 check-ins. It costs you nothing and keeps members motivated to come back.
- Automatic badge awards based on attendance milestones
- Membership anniversary badges (6 months, 1 year, 2 years, etc.)
- Members see their badges and progress in the Nexus app
- Coaches can award custom recognition badges manually
- Badge unlocks trigger a push notification to celebrate the member
- Gamification that works without any effort from your team
Built secure from day one. Australian data, always.
Nexus stores all member data on Australian servers. Row-level security means each club's data is completely isolated. We never share or sell data, and compliance tools are included on every plan.
- All data stored on Australian servers (no offshore processing)
- Row-level security — each club's data is fully isolated in the database
- CSRF protection and rate limiting on every API endpoint
- Audit logs track every staff action in the portal
- GDPR / Australian Privacy Act compliant data handling
- Stripe handles all card data — Nexus never stores payment details
Run multiple gyms. One login.
Manage all your locations from a single Nexus account. Staff permissions are scoped per location, and reports can be viewed per-site or rolled up across every location at once.
- All locations visible under one account — no switching logins
- Staff access scoped per location — front desk only sees their gym
- Owners see consolidated reports across all sites in one view
- Members can belong to one or multiple locations on the same profile
- Timetables and class types are managed independently per location
- Enterprise: unlimited locations with custom per-location branding
Junior members, handled properly.
Junior members link to a parent or guardian. Guardians receive consent and waiver forms, get booking confirmations, and can manage payment — all without needing their own gym membership.
- Junior member profile links to a parent or guardian account
- Guardians receive and e-sign consent and waiver documents
- Booking confirmation notifications go to the guardian, not the child
- Guardian can manage payment details for the junior's membership
- Emergency contact stored on every minor profile
- Staff can see guardian details from the member profile instantly
Ready to see it in action?
Start your free plan today — no credit card required. Or book a 30-minute demo and we'll walk you through every feature relevant to your club.
Whatever you run,
Nexus fits.
From boxing gyms to dance schools, every club type has different needs. Nexus adapts to how you operate — not the other way around.
Boxing Gyms
Built for the grind
- Timetable sparring sessions, bag work, and conditioning with per-class capacity
- Manage junior boxers with guardian consent forms and parent notifications
- QR check-in kiosk at the door — no staff needed to take attendance
- Track coach availability and let members book PT sessions directly
Ideal for: amateur boxing clubs, boxing fitness studios, fight camps
Martial Arts
Grade to grade, tracked
- Separate class types for each discipline — BJJ, Muay Thai, Karate, Judo
- Achievement badges for belt gradings and milestone sessions
- Digital contracts and waivers for every adult and junior member
- Multi-location — manage multiple dojos from one account
Ideal for: BJJ academies, Muay Thai gyms, MMA clubs, karate dojos
Fitness Studios
Classes fill themselves
- Recurring class templates across your whole timetable — set once, done
- Waitlist management ensures every empty spot is automatically filled
- Automated renewal reminders reduce involuntary churn each month
- Revenue analytics and MRR tracking to see your studio's growth
Ideal for: group fitness studios, HIIT, CrossFit, functional training
Dance Schools
Recital-ready admin
- Term-based class scheduling with enrolment periods and class limits
- Junior member accounts with full guardian consent and waiver flows
- Send announcements about performances, recitals, and schedule changes
- Multiple class types — ballet, hip-hop, jazz — each with their own timetable
Ideal for: dance studios, performing arts schools, competitive dance clubs
Yoga & Pilates
Flow, not admin
- Casual session packs and unlimited memberships managed side by side
- Members book their preferred spot for hot yoga, reformer, or mat classes
- Health notes on member profiles so instructors are always informed
- Push notifications for schedule changes — members always know instantly
Ideal for: yoga studios, pilates reformer studios, mindfulness centres
Sports Clubs
From juniors to seniors
- Season-based memberships billed automatically each registration period
- Separate junior and senior member types with different pricing plans
- Store member waiver, insurance, and registration documents against profiles
- Multi-location support for clubs with multiple fields or training venues
Ideal for: football, basketball, netball, swimming, tennis clubs
Not sure if Nexus fits your specific setup? Book a 30-minute demo and we'll show you exactly how it works for your club type.
Move to Nexus.
We do the heavy lifting.
We've helped clubs migrate from spreadsheets, Mindbody, Glofox, and more. Most are fully live on Nexus within 48 hours — with zero data loss and no overlap billing.
Export your current data
Download a CSV from your existing platform — Mindbody, Glofox, TeamUp, ClubRight, or even just a spreadsheet. We accept any standard format and will help you export if you need guidance.
We handle the import
Send us your file. Our team cleans and imports your member records, historical attendance, membership plans, and payment data. We confirm everything looks correct before you proceed.
Configure your club
Set up your class timetable, membership plans, contracts, and payment settings. Nexus provides a step-by-step setup checklist and our team is available on a live call to guide you through it.
Go live — members follow
Share a link with your members. They set up their Nexus profile in under 3 minutes. Once everyone is in, cancel your old platform. No overlap billing — we time it together.
What we migrate for you
Member profiles
Names, contacts, emergency info, notes, and photos
Membership plans
Plan types, pricing, and billing cycles
Attendance history
Historical session records per member
Contracts & waivers
Existing signed documents stored against profiles
Member photos
Profile images transferred and linked
Emergency contacts
Guardian and next-of-kin details preserved
We've helped clubs migrate from
The last gym software
you'll ever switch to.
Start for free today — no credit card, no commitment. Upgrade when you're ready.
Your data is yours · GDPR-aligned · No lock-in contracts